How to Add Your Email to Android Devices

Table of Contents

    Firstly decide which ‘protocol’ you want to use. These are the options:

    1. POP
      POP allows you to fetch and download your emails to your device, leaving your mailbox on your hosting account empty. This is really useful if you never want to delete anything because it means that your email will never take up space on your hosting account.
    2. IMAP
      IMAP will download a copy of emails to your device, leaving all messages on your hosting account. This is useful if you access your emails from several locations e.g. desktop computer, laptop and mobile phone. With IMAP you’ll be able to read the same email from any device because it’s stored in your hosting account. A disadvantage of this is that if you don’t delete old emails and the space taken up by your email grows quickly, then you’ll be paying a premium price just for storing emails. If you have a LOT of email, especially with large attachments like photos or PDFs, and you don’t want to delete anything, then consider a 3rd party email service instead such as Microsoft 365 or Google Business Suite which includes Gmail for your business email.

     

    Instructions

    To add email to your Android OS device:

    1. Open Settings on your device > go to Accounts > scroll down and choose Add Accounts > from the list. Choose to add an IMAP or POP account to your default mail application.
    2. Type in your email address and choose Next.
    3. Type in your email password.
    4. On the next screen, when prompted for Incoming server settings, type in the following settings:
      • Username: Email address
      • Password: The password for your email
      • Server: mail.zxcs.nl

      When you’re prompted for Port and Security type, use the following settings:

      • Port: 993 for IMAP or 995 for POP3
      • Security type: SSL (Accept All Certificates)
    5. Choose Next.
    6. On the next screen, fill in the details for “Outgoing server” settings:
      • Make sure “Require sign-in” is on
      • Username: Email address
      • Password: The password for your email
      • Server: mail.zxcs.nl

      If prompted for Port and Security type, use the following settings:

      • Port: 465
      • Security type: TLS (Accept All Certificates)
    7. Choose Next.
    8. Configure any additional options.
    9. On the next screen, specify the Account Name (optional – this will be used on your device and will be useful if you have several email accounts) and Display Name.
    10. Tap Next.

    Your new account is now set up. Test by sending an email. If this is an existing account containing emails then the emails should now be showing in your Inbox.

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